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Entourage: Send as HTML with Default Signature

October 31st, 2009

The following video will demonstrate how to set Entourage to create new Emails formatted as HTML and use an HTML formatted signature.  As simple as this concept may seem, configuring Entourage to invoke this specific behavior may not be readily apparent or intuitive.  It turns out that there are three separate areas that need to be configured in Entourage none of which are on the same screen or in the same area of the settings.

Oh and for those of you who are using Entourage and FileMaker simultaneously, you may want to review the Entourage Manipulator plug-in which gives you the ability to transfer data between contacts, calendars, and tasks-not to mention the ability to push and pull e-mail. To find out more visit: Entourage Manipulator

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Transcript

Hi, in this video we’re going to talk about Entourage 2008, create HTML e-mails with an HTML formatted signature.

There are three requirements to make this happen. First, you need to create a formatted signature. You do that under the tools menu. Second, you want to adjust account settings to include a signature on new e-mails. That’s done in the accounts area. And finally, you set e-mails to be a HTML formatted by default. That’s done under the preferences area.

Here we have Microsoft Entourage 2008. First we’ll click under tools and go to signatures. I’ve created a new signature here called “My Work Signature”.  If we take a closer look at that we can see we have John Smith at ABC company. And this toggles between HTML or plaint ext. I set it to HTML and even made the company name bold.

Second, under the Entourage menu, you want to click “account settings”. Make sure you’re at the options area and choose the default signature to be in this case “My Work Signature” (or whatever signature you have set up).. The default is typically “none. “So make sure you have that set to the signature you’ve just created.

And then finally, also under the entourage menu, you want to select preferences. Here you want to click the compose area and make sure that your mail format is set to HTML.

Now, let’s test it. File/new/mail message.  I’ve got a new mail message here and you can see it’s ready for HTML formatting. And “John Smith” (the signature) has been entered automatically.

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